How to Launch an Industry Data Exchange

A practical 7-step guide for association leaders ready to move from data points to turning points.


Why it matters: Members want easy access to industry trends by product, category, and geography over time. A well-run data exchange delivers exactly that - adding to the value you provide your members and the industry you serve.


  1. Define your objectives - Identify the issues that you and your members need to solve to make a business and industry impact. Give the entire sector a shared foundation for better intelligence and smarter decisions. Lead your members to what they need.

  2. Make data a strategic initiative - Data is no longer just an operational resource; it’s a strategic asset that can shape the future of your association. Board endorsement transforms your association into the definitive source of industry intelligence, giving the entire sector a shared foundation for smarter decisions.

  3. Engage expert partners - Find and work with experts in this specialized field to support your association’s programs on your behalf, with clearly defined roles and responsibilities.

  4. Plan for it - HAI doesn't just supply a quote, we work with you to identify funding models that fit your association's unique needs. Build this into your budget from the start.

  5. Establish data governance and compliance - Members need clear answers to three questions: How will data be used? What are the distribution rules? Who has access? Collaboratively define rules early to build trust that will last.

  6. Start with a proof of concept - Run one round of data collection and publication. A trial run lets you assess feasibility, demonstrate member value, and plan for expansion before committing to a full scale data exchange.

  7. Deliver results and drive usage - Present findings to members and ensure a full understanding of the benefits. Discuss supplemental data sources that can deepen value and sustain engagement over time.

Successful data programs are member-driven, trusted, and built to grow. Start defining your objectives today. HAI will guide you every step of the way.



Download the resource here.

Sara Truesdale Mooney, CAE, CEM, IOM

For more than 25 years, I've honed my expertise in association and exhibition management. I have a knack for understanding the potential that your association and its members have when it comes to data and insights. At HAI, I focus on shaping strategic visions, building strong stakeholder relationships, and leading a talented team to deliver top-notch research, data analysis, and market insights. When I'm not ideating high-value opportunities with associations, you'll find me on the court playing a friendly game of tennis or pickleball or immersing myself in nature by hiking and biking trails throughout Wisconsin.

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Building a Data Program Your Members Will Champion